Privacy Policy

Who we are

At iLula Software Solutions, we are committed to safeguarding and preserving the privacy of our visitors.

This Privacy Policy explains what happens to any personal data that you provide to us, or that we collect from you whilst you visit our site.

We respect your right to privacy and are committed to maintaining it. We only collect, store and process your personal information in accordance with the relevant laws and regulations.

By accessing, browsing or otherwise using the Website you confirm that you have read and understood this Privacy Policy. Please ensure you have read it carefully, and particularly the section detailing your rights in relation to the personal information that we collect about you.

We do update this Policy from time to time so please do review this Policy regularly.

What personal data we collect and why we collect it

In running and maintaining our website we may with your expression of consent, collect and process the following data about you:

User information

  • Name, email address, the content of the comment or message: this data is collected when you leave a comment and displayed on the Website and when you submit information through a contact form (this information is not displayed on the Website)
  • If you leave a comment on the Website, your name and email address will also be saved in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will be saved on your computer until you delete them.
  • IP and browser user agent string: this data is collected when you leave a comment.
  • Retention period: the aforementioned data is retained indefinitely so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
  • Personal Information of Children – iLula Software Solutions does not knowingly solicit personal information from children or send them requests for personal information. Although visitors of all ages may navigate through our website, we do not intentionally collect personal information from those under the age of 16. If by following a notification by a parent or guardian, or discovery by other means, a child under 16 has been improperly registered on our site by using false information, we will cancel the child’s account and delete the child’s personal information from our records.


The website uses a minimal build of Google Analytics, a service which transmits website traffic data to Google servers in the United States and allows us to notice trends to improve the user experience on our website. This minimal build processes personal data such as the unique User ID set by Google Analytics, the date and time, the title of the page being viewed, the URL of the page being viewed, the URL of the page that was viewed prior to the current page, the screen resolution, the time in local time-zone, the files that were clicked on and downloaded, the links clicked on to an outside domain, the type of device, and the country, region, and city.

You may opt-out of this tracking at any time by activating the “Do Not Track” setting in your browser.

Embedded content from other websites

Articles/ Posts on the Website may include embedded content (e.g. videos, charts, etc.). Embedded content from other websites behaves in the exact same way as if the visitor had visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

If you have left comments on the Website, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we rectify or erase any personal data we hold about you. Please send your request to

It is removed upon your withdrawal of consent or your request to terminate these services.

Use of cookies

Cookies are small encrypted text files that are stored on your device by a website. Our Websites use cookies to enable you to enhance your site usage experience and to analyse our traffic. We may use cookies where appropriate to gather information about your computer in order to assist us in improving our website.

We may gather information about your general internet use by using the cookie.  Where used, these cookies are downloaded to your computer and stored on the computer’s hard drive. Such information will not identify you personally. It is statistical data. This statistical data does not identify any personal details whatsoever.

You can adjust the settings on your computer to decline any cookies if you wish.  This can easily be done by activating the reject cookies setting on your computer.

Use of Your Information

We use the information that we collect from you to provide our services to you:

  • To provide information to you that you request from us relating to our products or services.
  • To provide information to you relating to other products that may be of interest to you. Such additional information will only be provided where you have consented to receive such information.
  • To inform you of any changes to our website, services or goods and products.

If you have previously purchased goods or services from us we may provide to you details of similar goods or services, or other goods and services, that you may be interested in.

Where your consent has been provided in advance we may allow selected third parties to use your data to enable them to provide you with information regarding unrelated goods and services which we believe may interest you.  Where such consent has been provided it can be withdrawn by you at any time.

In addition to this we may use the information for one or more of the following purposes:

InformationHow we use this informationWhy we do it
Your Name and Contact detailsTo fulfil your requests; i.e. starting a project, responding to quote and consultation requests.We have to do this to perform our contract with you.
To manage any issues during order fulfilment. This would also include project orders, payments and other project deliverables.We have to do this to perform our contract with you. We may also keep a record of this to comply with our legal obligations.
To verify your identity when you access your account, project or to contact you to perform security checks.iLula Software Solutions has a legitimate interest in ensuring that you are who you say you are to ensure goods and services are provided to the correct person.
In the detection and prevention of fraud or other crimes.iLula Software Solutions has a legitimate interest in protecting itself from fraud.
To monitor and improve the services and website, including monitoring browsing activity and session replays.iLula Software Solutions has a legitimate interest in monitoring the websites to improve customer experience.
To combine aggregated information about our customers (that does not identify those customers) to help us track performance and improve the services we offer.iLula Software Solutions has a legitimate interest in analyzing this information to improve customer experience.
To send you service emails or communications required by law to update you about any changes to our goods and services – any information required by law relating to your order or product recalls.We need to do this to comply with our legal obligations. We do not need your consent to send you these communications, but they will not include any promotional content.
Your device information, preferences and cookies provided when you browse our website.To tailor your online experience (in combination with other information you have provided us or our third parties), and so that we can offer you goods, services, promotions, offers and events we think you will be interested in.We will do this when you have consented to the use of cookies on our database. Please see our Cookie Policy for more details. You can manage your cookie policy at any time.
To show you advertising on Social Media platforms such as Facebook, Twitter, Instagram or third party advertising that may appear on other websites you use.We will do this when you have consented to the use of cookies on our database. Please see our Cookie Policy for more details. You can manage your cookie policy at any time.
To combine the information that we collect directly from you with the information that we obtain from third parties to whom you have given your consent to pass that data onto us, such as the Social Media platforms and publicly available information we describe above.iLula Software Solutions has a legitimate interest in understanding our customers, and what will interest them for the best customer experience. This also helps us identify trends in different countries, which helps us to better understand our customers in those countries.
Social Media InformationWhen combined with personal identification and contact details to investigate cases of fraud.iLula Software Solutions has a legitimate interest in protecting ourselves from various types of fraud.

How We Safeguard Your Information

  1. Personal information of data subjects in iLula Software Solutions possession is safeguarded against unauthorised access and use, disclosure, alteration, damage and/or loss, by the deployment of reasonably practicable organisational and technological safeguards. iLula Software Solutions also take reasonable steps to ensure the integrity, accuracy and updating of personal information held by it. iLula Software Solutions has implemented adequate access control, encryption, governance practices, and other best practices to protect personal data.
  2. We will, on an ongoing basis, continue to review our security controls and related processes to ensure that your personal information is secure.

Storing Your Personal Data

  1. In operating our website it may become necessary to transfer data that we collect from you to locations outside of the European Union for processing and storing. By providing your personal data to us, you agree to this transfer, storing or processing. We do our utmost to ensure that all reasonable steps are taken to make sure that your data is treated and stored securely.
  2. We’ll hold on to your information for as long as you have your account with iLula Software Solutions, or as long as it is needed for us to be able to provide the relevant goods or services to you. iLula Software Solutions general retention policy is to retain information for 5 years.
  3. In some circumstances, such as to meet our legal or regulatory obligations, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions, we may hold on to your personal information after we’ve finished providing services to you, or for longer than our general retention policy.
  4. Unfortunately, the sending of information via the internet is not totally secure and on occasion, such information can be intercepted. We cannot guarantee the security of data that you choose to send us electronically, Sending such information is entirely at your own risk.

Disclosing Your Information

We will not disclose your personal information to any other party other than in accordance with this Privacy Policy and in the circumstances detailed below:

In accordance with the Data Protection Act 1998, you have the right to access any information that we hold relating to you.

Your Rights

As a user of you have rights under the Protection Of Personal Information Act (POPI) outlined below. iLula Software Solutions will always fully respect your rights regarding the processing of your personal data, and has provided below the details of the person to contact if you have any concerns or questions regarding how we process your data, or if you wish to exercise any rights you have under the POPI Act.

Your rightsHow to make use of those rights
Right to be informed of what we do with your information.This Privacy Policy and any details provided when we capture your personal information will keep you informed about how we will use this information.
Right to access your information.You can request access to the personal information we hold about you. In most cases, this is free of charge.
Right to correct your information.If you believe that the personal information we hold about you may be incorrect, then the easiest way correct this is through contacting us directly.
Right to object to, or restrict, iLula Software Solutions using your information.In certain circumstances (including where we use legitimate interests, as set out below) you can ask us to stop processing your information, or ask for us to limit the ways in which we process this information. However, we can refuse a request in some cases – we will provide you with information explaining why we have refused your request if we do this.
Right to delete your personal information.Also known as the “right to be forgotten”, unless we have a reason for keeping your personal information (i.e. where we need this to provide a service to you, or deal with an ongoing complaint), you can request that we stop storing your personal information. If we need to hold on to your information we will tell you why we have refused your request if we do this.
Right to portability of your information.You can ask us to move, transfer or copy your information so that you can use this information in a different service. To the extent we are able to do so, we will make this information available to you in a commonly used format so that you can transfer this to another service.

Personal Data shall be processed lawfully, fairly, and in a transparent manner. iLula Software Solutions will not use personal data for any monitoring or profiling activity or process, and will not adopt any automated decision-making processes.

If you have a complaint about our use of your information, we would prefer you to contact us directly in the first instance so that we can address your complaint. However, you can also contact the Information Regulator via their website at or write to them at:

  • The Information Regulator (South Africa)
  • JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
  • P.O Box 31533, Braamfontein, Johannesburg, 2017
  • Complaints email:
  • General enquiries email:

Transferring Data Internationally

In order to provide our goods and services, we may need to transfer your information from your country of residence to another country in the usual course of our business. By dealing with us and submitting your personal information, you agree to the transfer, storage, and/or processing of your personal information outside of your country of residence as set out below.

Transferring outside of the EEA

We may transfer your personal information to a third party data processors located in countries outside of the European Economic Area (‘EEA’).

iLula Software Solutions only transfers your personal information to those third parties where we can be sure that we can protect your privacy and your rights, for example, the third party is located in a country which the EU has deemed to have adequate data protection laws in place, where that third party is certified on the EU-US Privacy Shield or where we have a contract in place with that third party which includes the European Commission’s standard data protection clauses.

Updates to This Privacy Policy

We may change this Privacy Policy from time to time, to reflect how we are processing your personal information. If we make significant changes, we will highlight the sections of the privacy policy that have been updated to allow you to review the changes.

Contact Us

Please do not hesitate to contact us regarding any matter relating to this Privacy Policy by email to with the subject line “Privacy Concerns” We will respond promptly within 21 days at the latest.

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